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にほんブログ村
Hello, this is President Yasui, running a solo business mainly inspecting high-pressure gas equipment.
I believe most of us generally don’t want to turn down work offers, but with limited manpower, situations where we must decline have probably increased, right?
Since I’m the only one in my company, there are times when it's simply impossible to coordinate schedules and we end up with no deal.
People often say I should hire more staff, but unless being extremely busy on-site becomes the norm, that might not be realistic yet.
Modern businesspeople have an overwhelming number of responsibilities.
Even those of us working in technical fields now routinely use computers — preparing estimates, schedules, coordinating vendors, managing supplies, and writing reports. The workload beyond the actual fieldwork is immense.
While I try to structure my day and knock out tasks, things rarely go as planned — interruptions, sudden requests, traffic jams, and other unexpected time drains.
When it comes to replying to messages, postponing often leads to forgetting, so I try to respond immediately.
That way, I can avoid getting overwhelmed and confused about what I need to do.
When there are too many tasks — replies, document creation, this and that — your mental capacity starts to overload.
To prevent that, it's crucial to complete things as they come.
In reality, the truly important things to do aren’t that many.
Some people even create tasks just for the sake of being busy.
If something couldn’t get done today, simply move it to tomorrow’s to-do list.
That way, you're less likely to leave things unfinished or forget them.
When it comes to checking schedules and doing what can be done on my end, I act quickly and pass the ball to the other party.
If they’re slow to respond, that’s just how it is — we can’t control others.
At the very least, I try not to leave things pending. I reply as soon as I can.
This also reduces any inconvenience I might cause the other person.
If you check an email and decide to come back to it later, that just means you’ll spend more time reviewing it again.
Once you read it — handle it right then and there.
The more you revisit the same task, the more time slips away.
Also, never underestimate the power of a memo.
The combination of visual input and the act of writing mirrors how we used to study.
You should definitely keep a notebook and a pen handy.
And choose one you enjoy writing with — it makes a big difference.
See you next time!
Please click below before you go♪
[Visit my blog on Nihon Blog Village (Business Category)]
